Recently I have been asked the question “Why do I need a Wedding Planner if I have a Venue Manager?”. There is a big difference, although Venue Managers are absolutely necessary, they have a very different job than a wedding planner.

Wedding Planners look out for your best interest.

Venue Managers look out for the venue’s best interest

The Venue manager is just what it sounds like, they make sure everything at the venue and the things the venue is responsible for, go well. The are in charge of making sure the venue is clean, the air or heat is on, if it is in house catering, that the food and bar are going smoothly and so on. They are someone hired by the venue itself, not hand chosen by you. Also you may not end up with the same venue manager that you started out with, due to high turnover rates.

A venue manager will usually get in touch with you about a month out to see who your vendors are, (they may have given you a preferred vendor list when you signed your contract) They also will want you to provide all the different times that your different vendors will be on site and what time they will be breaking down. They will probably need a break down of what is planned for decor as well. Then they will be hand when you are in the venue to make sure the rules that you both signed on the venue contract are upheld.

A Wedding planner will make sure all of the above task are done for you.

Beautiful wedding tent

A wedding planner is with you throughout your day to help you with bustling your gown to making sure the band plays the right songs

Responsibilities of a wedding planner vs a venue manager

Venue Manger Wedding Planner

  • Help with Dates, Venues, No Yes

and lodging

  • Help with guest list, seating No Yes

    charts

  • Make sure venue is open and Yes No

    and ready for event

  • Have a layout and design No yes

    prepared for you

  • Help design and order No Yes

    invitations

  • Help select and contact No Yes

    all the different vendors you

    will need

  • Make sure food is prepared Yes No(sometimes)

    Correctly

  • Make sure photographer gets No Yes

    all the correct shots

  • Sets up Table and chairs Yes No

  • Makes sure all venue staff Yes No

    is on task

  • Makes sure all fire and building yes No

    codes are met

  • Runs your rehearsal and your No Yes

    ceremony

  • Stays within ear distance No Yes

    to make sure your every

    need is attended to

  • Keeps you educated No Yes

    on where your budget is

  • Combs through all vendor No yes

    contracts to make sure

    everything is on point

  • Creates an extremely de- No Yes

    tailed timeline so that every

    single person is on the same page

  • God forbid if something goes wrong Yes Yes

    comes up with a plan and make sure

    it is fixed as well as possible

  • Make a transportations schedule No Yes

Having both is the key to a stress-free and successful wedding that everyone enjoys! Want to know more about our wedding planning services and how we can help you have an amazing day? Contact us